I Call to Order - Announcement by the president whether a quorum is present, that the meeting has been duly called and notice of the meeting has been posted for the time and manner required by law. II. Closed Session until approximately 7:00 pm III. Return to Open Session: Invocation and Pledge of Allegiance
Recognition of Stafford High School FFA Teams Earning Awards at Texas A&M Career Development Contest
Department Reports: Include data concerning support programs, work orders, and transportation mileage serving students and staff.
Reports A. Superintendent's Report 1. Election Update B. Assistant Superintendent's Report 1. Sick Bank Policy and Procedures 2. School Day Schedules 3. Summer School C. Chief Financial Officer's Report 1. Review of Third General Fund Budget Amendment
Consider approval of the third budget amendment for the general operating fund for the 2013-14 year and related actions.
Consider approval of first reading and adoption of revised Local Board Policy EIF as presented and related actions.
Consider approval for Stafford MSD to participate in the Texas Education Agency Pilot Educator Appraisal Project for Teachers and Administrators for the 2014-15 school year and related actions.
Consider approval of 2014-15 Instructional Materials Allotment and TEKS Certification as presented and related actions.
Consider approval of addendum to consultant contract with Speech Therapy Unlimited as presented and related actions.
Consider approval of KickStart Kids contracts for the 2014-15 school year as presented and related actions.
Consider approval of professional teacher probationary and term contracts for the 2014-15 school year as presented and related actions.
Consider approval of second bid extension for the following bids: 1. RFP #2012-0023 for Athletic Supplies, Awards, and Equipment; 2. RFP #2012-0024 for Band Supplies; 3. RFP #2012-0025 for Technology Supplies; and 4. RFP #2012-0026 for Maintenance Supplies.
Consider approval of 2014 Tax Year Interlocal Agreement Renewal for Tax Collection Services as presented and related actions.
Consider approval of Proclamation 2014 instructional resources for K-8 math courses, K-12 science courses, K-12 technology applications, and related actions.
Consider approval of designating May 23, 2014 as a staff professional development day and related actions.
Consider approval of designating the professional development day on May 23, 2014, to an inclement weather make-up day for the January 28, 2014 district closure and related actions.
Consider approval of designating Monday, May 26, 2014 as a school holiday and related actions.
Consideration and approval of using inter local contract as the method of procurement for the proposed flooring renovations to the intermediate and middle schools and selection of a Choice Partners vendor as the contractor and authorize the Superintendent or designee to negotiate and enter into an agreement.
Consideration and approval of using inter local contract as the method of procurement for the proposed wall repairs to the intermediate and middle schools and selection of a Choice Partners vendor as the contractor and authorize the Superintendent or designee to negotiate and enter into an agreement and related actions.
Consideration and approval of using inter local contract as the method of procurement for the proposed repairs to the gym foundation and brick and selection of Facilities Sources LLC. (Choice Partners vendor) as the contractor in the amount not to exceed $155,000 from 2011 bond funds and authorize the Superintendent or designee to negotiate and enter into an agreement and related actions.
Consideration and approval of using inter local contract as the method of procurement for the proposed summer maintenance projects and selection of job order contracting for maintenance, repair, alteration, renovation, remediation or minor construction of facilities in the total amount not to exceed $250,000 and related actions.
U. Consideration of outsourcing custodial and maintenance management services and related actions. V. Consideration and approval of using inter local contract as the method of procurement for management services of grounds, custodial, and facilities maintenance and selection of GCA K-12 Education Services, Inc (Region 7 Purchasing Cooperative) as the contractor in the amount not to exceed $579,722 per year and to authorize the superintendent or designee to negotiate and enter into an agreement and related actions.
O. Consideration and approval of using inter local contract as the method of procurement for the proposed synthetic turf and track reconstruction and selection of Field Turf (Buy-Board Vendor) as the contractor in the amount not to exceed $1,680,500 from 2011 bond funds and authorize the Superintendent or designee to negotiate and enter into an agreement and related actions. P. Consideration and approval of a professional engineering agreement with Brooks and Sparks Inc. for the design of the installation of synthetic turf and track reconstruction at the SMSD Spartan Stadium in an amount not to exceed $85,000 from 2011 bond funds and related actions.
Consent Agenda A. First reading of TASB Policy Update 99 B. Board Minutes 1. Called Meeting April 10, 2014 2. Called Meeting on April 11, 2014 3. Regular Meeting on April 14, 2014 4. Called Meeting on April 16, 2014 C. Statement of Bills D. Financial Statements E. Vendor List F. Surplus Property G. Payments over $50,000 H. Payroll Expenditures I. Donations over $5,000 J. Quarterly Investment Report
XI. Future Business A. Report(s) by Superintendent and/or Board Members regarding previous or upcoming activities for Board Members or Administration Personnel B. Issues for Upcoming Board Agendas XII. Adjournment
May 12, 2014 SMSD Board of Trustees
I Call to Order - Announcement by the president whether a quorum is present, that the meeting has been duly called and notice of the meeting has been posted for the time and manner required by law. II. Closed Session until approximately 7:00 pm III. Return to Open Session: Invocation and Pledge of Allegiance
Recognition of Stafford High School FFA Teams Earning Awards at Texas A&M Career Development Contest
Department Reports: Include data concerning support programs, work orders, and transportation mileage serving students and staff.
Reports A. Superintendent's Report 1. Election Update B. Assistant Superintendent's Report 1. Sick Bank Policy and Procedures 2. School Day Schedules 3. Summer School C. Chief Financial Officer's Report 1. Review of Third General Fund Budget Amendment
Consider approval of the third budget amendment for the general operating fund for the 2013-14 year and related actions.
Consider approval of first reading and adoption of revised Local Board Policy EIF as presented and related actions.
Consider approval for Stafford MSD to participate in the Texas Education Agency Pilot Educator Appraisal Project for Teachers and Administrators for the 2014-15 school year and related actions.
Consider approval of 2014-15 Instructional Materials Allotment and TEKS Certification as presented and related actions.
Consider approval of addendum to consultant contract with Speech Therapy Unlimited as presented and related actions.
Consider approval of KickStart Kids contracts for the 2014-15 school year as presented and related actions.
Consider approval of professional teacher probationary and term contracts for the 2014-15 school year as presented and related actions.
Consider approval of second bid extension for the following bids: 1. RFP #2012-0023 for Athletic Supplies, Awards, and Equipment; 2. RFP #2012-0024 for Band Supplies; 3. RFP #2012-0025 for Technology Supplies; and 4. RFP #2012-0026 for Maintenance Supplies.
Consider approval of 2014 Tax Year Interlocal Agreement Renewal for Tax Collection Services as presented and related actions.
Consider approval of Proclamation 2014 instructional resources for K-8 math courses, K-12 science courses, K-12 technology applications, and related actions.
Consider approval of designating May 23, 2014 as a staff professional development day and related actions.
Consider approval of designating the professional development day on May 23, 2014, to an inclement weather make-up day for the January 28, 2014 district closure and related actions.
Consider approval of designating Monday, May 26, 2014 as a school holiday and related actions.
Consideration and approval of using inter local contract as the method of procurement for the proposed flooring renovations to the intermediate and middle schools and selection of a Choice Partners vendor as the contractor and authorize the Superintendent or designee to negotiate and enter into an agreement.
Consideration and approval of using inter local contract as the method of procurement for the proposed wall repairs to the intermediate and middle schools and selection of a Choice Partners vendor as the contractor and authorize the Superintendent or designee to negotiate and enter into an agreement and related actions.
Consideration and approval of using inter local contract as the method of procurement for the proposed repairs to the gym foundation and brick and selection of Facilities Sources LLC. (Choice Partners vendor) as the contractor in the amount not to exceed $155,000 from 2011 bond funds and authorize the Superintendent or designee to negotiate and enter into an agreement and related actions.
Consideration and approval of using inter local contract as the method of procurement for the proposed summer maintenance projects and selection of job order contracting for maintenance, repair, alteration, renovation, remediation or minor construction of facilities in the total amount not to exceed $250,000 and related actions.
U. Consideration of outsourcing custodial and maintenance management services and related actions. V. Consideration and approval of using inter local contract as the method of procurement for management services of grounds, custodial, and facilities maintenance and selection of GCA K-12 Education Services, Inc (Region 7 Purchasing Cooperative) as the contractor in the amount not to exceed $579,722 per year and to authorize the superintendent or designee to negotiate and enter into an agreement and related actions.
O. Consideration and approval of using inter local contract as the method of procurement for the proposed synthetic turf and track reconstruction and selection of Field Turf (Buy-Board Vendor) as the contractor in the amount not to exceed $1,680,500 from 2011 bond funds and authorize the Superintendent or designee to negotiate and enter into an agreement and related actions. P. Consideration and approval of a professional engineering agreement with Brooks and Sparks Inc. for the design of the installation of synthetic turf and track reconstruction at the SMSD Spartan Stadium in an amount not to exceed $85,000 from 2011 bond funds and related actions.
Consent Agenda A. First reading of TASB Policy Update 99 B. Board Minutes 1. Called Meeting April 10, 2014 2. Called Meeting on April 11, 2014 3. Regular Meeting on April 14, 2014 4. Called Meeting on April 16, 2014 C. Statement of Bills D. Financial Statements E. Vendor List F. Surplus Property G. Payments over $50,000 H. Payroll Expenditures I. Donations over $5,000 J. Quarterly Investment Report
XI. Future Business A. Report(s) by Superintendent and/or Board Members regarding previous or upcoming activities for Board Members or Administration Personnel B. Issues for Upcoming Board Agendas XII. Adjournment